Instructions for On-Campus Employers (Supervisors and HR Representatives)
- Guidelines for Federal Work Study Employment
- Job Opening Instructions
- FSU FWS Appointment Checklist
- Wage Guidelines
- FSU FWS Workflow And Appointment Matrix
- FWS Tracking Hours Earned Worksheet
- 2023 Payroll Deadlines for Personnel Actions
- Separation Checklist
FWS Training Presentation
Instructions for Off-Campus Employers (Non-Profit and Government agencies)
- The Office of Financial Aid awards students work study, based on available funds. Students who accept their awards and who have completed all requested documentation receive an authorization form, which they should bring to their interview to show that they are awarded and to allow the hiring process to begin.
- Students are awarded a specific amount each term that they have the opportunity to earn, through employment with on-campus (or approved off-campus) employers.
- Students may not earn more than their award. The student and the department should keep track of semester earnings and plan the student’s schedule accordingly. Students who earn over their award may have other awards adjusted to prevent overawards.
- Students can work in a variety of capacities, including office, research, and campus support. Students can work evenings and/or weekends. Work is to be part time (no more than 28 hours per week), Friday - Thursday, and must not be scheduled at a time that would interfere with classes or tests.
- Departments should create a job opening through the FSU FWS job opening process (see instructions here) to advertise positions to students. The HR Background Check questionnaire is required for all job openings.
- Students will apply online to the advertised positions and should attach their work study Authorization for Employment form. Departments should then interview applicants and determine who they would like to hire.
- Reminder – work study students are considered FSU employees and their job responsibilities and rights are the same as any FSU employee. Training, confidentiality and safety rules apply to work study students, just as they would to any FSU employee.
- Students are hired in accordance with FSU hiring practices and procedures and cannot start work or be paid until they are fully in the payroll system (Please see hiring checklist for additional information on hiring).
Summer work study is based on availability of funds and will be determined on a year to year basis