Steps to Finding a FWS Position

Accept your work study award. Once you accept your award, and complete all outstanding financial document requests, you will get an email from FSU (within 2-3 days) with a link to our job portal and a copy of your work study authorization (FWS Authorization) form.

1. Search for a job

We encourage students to apply for jobs that align with their field of study or career goals. You may choose on-campus jobs (departments, student union, library, etc.) or community service jobs that may be off-campus.

If you have been awarded work study you may use the online portal to search for an open position (Note: this link will only work for you if you have received an email from the Office of Financial Aid containing your work study authorization form. If you have received the email and are having issues opening the provided link, please see here for instructions on clearing your cache).

2. Apply and Interview

On campus jobs
  • Online job portal
    • If you are applying for a job advertised on the online job portal, you will be required to upload your FWS Authorization form, and you may choose to upload a resume (recommended). The department will contact you for an interview.
Community Service
  • Review the job listings in our FSU online job portal, and complete the application. 
    • Make note of the contact information as you will also need to contact the agency directly to set up an interview.
  • Take your FWS Authorization Form to your interview.
  • When you are hired, the agency will complete the Authorization form – bring it to the FSU Office of Financial Aid Work Study office.
  • Don’t start work until your payroll paperwork has been completed by our office.
  • You must have an FSU FWS award already on your award offer to be eligible to apply

3. Get Hired

On Campus/Community Service
  • Once a department has offered you a position, they will need to complete paperwork to get you into the FSU - HR/Payroll system before you are able to begin working. This can take 7-10 business days.
  • Print your Authorization form and take it with you to your interview. When you are offered a position, your department will need this to start the hiring process.
  • In addition to your FWS Authorization form, take the following with you to your interview:
    • Picture I.D.
    • Social Security card (signed)
    • (or)
    • Eligible non-citizens - alien registration card
  • If you are a new employee to the FSU OMNI payroll or you did not have a Work Study job last year, have your employer help you complete the "Work Study Employee Forms Wizard" on the Human Resources website.
  • Departments also must complete the I-9 Verification process, and in some cases, if a background check is required, a Criminal Background check.
  • You will need to turn in your FWS Employment Authorization Form and if you are new to the system, the Work Study Employee Wizard Forms to the FSU Office of Financial Aid. 

4. Begin Working (Schedule and Timesheets)

Applicable for all categories (On Campus/ Community)

  • Set up your schedule around your classes. You cannot work at any time that would conflict with your class schedule.  Even if your class is cancelled for the day, you cannot work unless you document to your supervisor and to the Office of Financial Aid, in writing, that the class was cancelled.

Timesheets:

  • On Campus – On Campus students will be instructed by their department on how to record and enter time for each pay period.  Time should always be reported in the pay period worked, and must be submitted before the university deadline for that pay period.  Time is not considered approved in the system until the supervisor approves the time for that pay period.
  • Off-Campus/Community Service – Off Campus/Community Service students will need to record their time online in the FSU HR/Payroll system. Time must also be recorded on paper timesheets to be signed by the on-site supervisor. The supervisor must submit a copy of the time sheet along with confirmation of hours worked to the work study office by the deadline for each payroll.
  • Submission of Timesheets – scan and send to FA-FWS@fsu.edu through the FSU Dropbox at https://dropbox.fsu.edu/
  • Email for confirmation of hours (Community Service supervisor) – send to FA-FWS@fsu.edu
  • Please contact us at FA-FWS@fsu.edu with any questions or concerns regarding the work study program.

*Most students will work between 10-15 hours per week. Work Study schedules should not exceed 20 hours per week.

Last updated 1/17/2019
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